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  • Writer's pictureMilane Chetty

Ditching the Dusty Ledgers: The Modern Finance Department Powered by Tech

Modern Finance

The era of finance departments being confined to a dusty corner with stacks of papers and ledgers is long gone. In today's digital age, they are powered by technology that streamlines financial data tracking, budget, forecasting and trend spotting. Leveraging AI, data analytics and various digital tools, finance departments now provide real-time insights that enable informed business decisions. In this blog, we explore the benefits of tech-driven finance departments and why it's high time we bid farewell to the old-fashioned ledgers.

The Digital Transformation of Finance Departments

Historically, finance departments have long been recognised for their risk-averse nature, relying heavily on conventional methods to maintain accuracy and efficiency in their operations. However, a paradigm shift is now underway as these finance teams eagerly embrace cutting-edge technologies and embark on a comprehensive digital transformation journey. This transformative endeavour paves the way for improved decision-making, streamlined processes, and enhanced collaboration across the entire financial ecosystem, driving greater financial agility and unlocking new opportunities for growth and innovation.

Surging Investments in Finance Software

According to a 2023 report by Cledara, software spending within finance departments skyrocketed 105% year-over-year in Q2 2023. This exponential growth far exceeds increases in other departments like customer support, which rose 79%. The data aligns with a 2022 PwC survey of 522 global CFOs, 73% of whom ranked digitising finance functions as a top priority.

CFO Capital Spend in Tech (Finance)

Moreover, according to the 2023 Outlook Survey, recent data on CFOs indicates that 75% of them intend to boost their capital expenditure for their finance teams this year. Despite their inclination to reduce expenses, finance executives are still keen on augmenting their technology expenditure and utilisation.

In addition to this data point, a recent research by Gartner forecasts a substantial transformation in over 40% of finance roles by 2025, attributed to the advancements in fintech.

Driving Factors Behind the Tech Investment Surge

Technology Types Invesgment

Financial technology investments have witnessed a notable upsurge in recent times, which can be attributed to various converging factors. Firstly, inflationary pressures and the volatility observed in the tech sector following issues at Silicon Valley Bank have prompted companies to increase their spending in order to navigate the challenges of slowed business activities. Additionally, rising interest rates have added to the urgency felt by firms, compelling them to invest in modern solutions as the maintenance costs of their ageing legacy systems continue to rise.

Finance Function Tech Investment

Furthermore, the rapid growth of AI tools, such as ChatGPT, has served as an inspiration for major corporations to acquire similar emerging technologies. For instance, Microsoft's introduction of its AI-powered Microsoft 365 Copilot is a striking example of where CFOs are allocating more capital and resources.

This surge in finance technology investments signifies the industry's recognition of the transformative potential of innovative solutions, as well as the increasing importance of staying ahead in a rapidly evolving business landscape.

The Proliferation of Automation in Finance

Analysts are noting a significant trend among finance teams as they increasingly adopt automation technologies to transform key operations. The adoption of automated FP&A solutions in the field of financial planning and analysis is on a rise, primarily due to the ability in data aggregation and insight generation for strategic decision-making. According to a recent Gartner study, it is predicted that by 2027, 90% of descriptive and diagnostic analytics within the finance sector will be fully automated.

When it comes to tax compliance, automation is facilitating more efficient auditing and reporting processes, thus avoiding penalties. The implementation of automated systems is curbing errors while freeing up employees from tedious manual tasks.

Investments are also pouring into cloud-based financial consolidation and reporting platforms like OneStream, given their capacity to simplify regulatory reporting across worldwide divisions and standardise processes. The integration of these digital automation tools allows for finance departments to enhance operational efficiency, reduce errors and enable their workforce to focus on strategic initiatives with higher value.

AI and Machine Learning Transforming Finance Processes

AI and machine learning are advancing beyond automation, making significant strides in finance departments and various aspects of business management as reported by the Forbes Advisor survey. Accounting firms are testing AI for auditing functions to detect irregularities in financial documents, while machine learning is being harnessed for rapid data pattern analysis to generate cash flow forecasts.

In the realms of procurement and AP/AR, AI technologies can auto generate invoice approvals, fine-tune payment terms and identify duplicate transactions. Routine finance inquiries from employees are being managed by AI-powered virtual assistants, freeing up human staff. In parallel, 53% of businesses are applying AI to enhance production processes, 51% are adopting it for process automation and 52% are utilising it for search engine optimisation tasks. Despite these advancements, analysts advise caution, recommending thorough evaluation of these AI tools for accuracy and ethical usage before full integration. They also stress the importance of establishing strong change management strategies to address potential employee resistance towards the transition to AI-driven operations.

AI Process Business Owners

The Risks of Redundant Tech Spending

Analysts caution businesses about the pitfalls of redundant technology investments, despite their potential merits. It is not uncommon for companies to utilise multiple tools with similar functionalities, leading to wasted investments. Instances of this include the adoption of more than one A/P automation tool or numerous budgeting systems.

To prevent inflated costs, it is crucial for businesses to perform regular audits to identify and eliminate unnecessary software. Additionally, conducting thorough cost-benefit analyses can help in assessing the ROI and efficiency of each digital solution. While upfront costs may appear steep, the long-term savings often exceed these initial expenditures.

Adopting a Sustainable Approach to Cost Reduction

For businesses looking to cut costs, analysts recommend strategically investing in technologies that provide returns, instead of opting for immediate layoffs. Cancelling unused software subscriptions, reducing unnecessary user seats and reallocating tech budgets towards tools that drive value can enable significant savings without reducing the workforce.

AI leading Finance Organisation

This approach transforms the perception of technology spending from being a simple cost centre to a strategic investment that enhances the performance of the finance function. It highlights the growing role of CFOs in identifying needs, demonstrating ROI and collaborating with IT leaders to cultivate a lean yet digitally proficient finance department. The combination of the right technology investments and the spirit of continuous improvement will define the finance teams that thrive in the digital age.

Revolutionising Financial Performance with Technology: Experience the PRYZM Difference

The adoption of technology in Finance has become an essential driver of financial performance. Leveraging the latest technological advances, finance departments are able to streamline tasks and extract real-time financial insights, allowing businesses to make informed judgments.

At PRYZM, we understand that every organisation's finance requirement is unique. Our on-demand finance and business services, powered by technology, simplify finance for your organisation and put you in the driver's seat. Our team of experienced professionals leverages best practices to deliver bespoke solutions that align with each client's business objectives. With PRYZM, our clients have peace of mind knowing that critical financial data is delivered on time. Get in touch today and let's turbocharge your finance function.

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